privacy statement

KOTIPrivacy Statement

Privacy Statement

Koti Industrial and Technical Brushes B.V., located at Celciusstraat 18, 6003 DG Weert, the Netherlands, is responsible for the processing of personal data as reflected in this privacy statement. Hereinafter, Koti Industrial and Technical Brushes B.V. is referred to as “Controller”. The “Data Subject” hereinafter refers to any natural person whose personal data are processed by Processing Controller.

1. General

This Privacy Statement describes how Processor and operating companies belonging to its corporate group process the personal data of its Data Subjects/categories of Data Subjects, e.g. (potential) customers, job applicants, business partners, suppliers, intermediaries.

2. Personal data

Personal Data refers to information about an identified or identifiable natural person. Processor may process the following data of Data Subjects, because the Data Subject uses the services of Processor and/or because the Data Subject provides it himself:

  • First and last name
  • Address details
  • Phone number
  • Email address
  • IP address
  • Other personal data that you actively provide for example by creating a profile on this website, in correspondence and by telephone
  • Data about your browsing behavior across different websites (for example, because this company is part of an advertising network)
  • Internet browser and device type

Controller collects personal data from a Data Subject in the following manner(s):

  • when the relevant Data Subject has provided such personal data to the Controller through the website;
  • by Data Subject contacting Processor with a request for information about Processor’s services or products;
  • by Data Subject placing an order with Processor; or
  • by being generated from Data Subject’s use of the Controller’s services or website, including through cookies; or
  • Through third parties, such as recruitment agencies in the context of recruitment and selection.

If Data Subject is required to provide certain data, Data Subject will be informed of the possible consequences if it is not provided. Data Subject is never obliged to provide the personal data. If Data Subject refuses to provide his or her personal data, Processor may not be able to provide Data Subject with its services. Our website and/or service does not intend to collect data about website visitors who are under 16 years of age. Unless they have parental or guardian consent. However, we cannot verify whether a visitor is older than 16. We therefore recommend that parents be involved in their children’s online activities in order to avoid collecting data about children without parental consent. If you believe that we have collected personal information about a minor without such consent, please contact us at privacy@koti-eu.com and we will delete this information.

3. Purposes and bases for processing personal data.

Controller processes Personal Data of Data Subject on a legal basis under the General Data Protection Regulation:

  • a. Permission
  • b. Execution of an agreement with Data Subject.
  • c. Compliance with a legal obligation
  • d. Performance of a public interest task
  • e. Legitimate interest of Processor or a third party

Processor processes certain personal data in pursuit of its legitimate interests. The legitimate interests of Processor include: marketing, advertising, research of its own products or services, IT management and security and sharing with parties affiliated with Processor. Processing Controller processes personal data for the following purposes:

  • Sending our newsletter and/or advertising flyer from Processor;
  • Offering products or services or maintaining a vendor relationship, including providing customer service or technical support and processing requests related to the products or services;
  • To establish and maintain a customer relationship with Data Subjects, for example, to send informational messages about products or services or to respond to questions and requests from Data Subjects;
  • Recruiting personnel, processing applications received through the Website or otherwise, screening the applicant as needed;
  • Informing you of changes to our services and products;
  • Offering you the opportunity to create an account;
  • Providing targeted advertisements based on the interests of Data Subject, using cookies and similar technologies to collect the relevant information about Data Subject;
  • To deliver goods and services to you;
  • Ensuring security (of IT systems), including data collected through use of access passes and sound and image data such as CCTV or images;
  • Koti Industrial and Technical Brushes B.V. analyzes your behavior on the website in order to improve the website and tailor the offer of products and services to your preferences.

4. Access to personal data and sharing with third parties

In principle, Processor will not provide the personal data to other parties. However, it may do so if:

  • the personal data is provided to processors engaged by Processor with whom a processor agreement is in place or independent processors, e.g. IT, hosting, HR or other service providers, external consultants, accountants or lawyers; or
  • Controller is required by a legal obligation to disclose personal data to competent authorities, for example, regulators or other public authorities; or
  • the personal data is provided to a company belonging to the group of Processor or another department within the company of Processor.

Provision of personal data to the above parties will only be made for the purposes stated in this Privacy Statement, and to the extent permitted by this Privacy Statement and applicable laws and regulations, or if Controller has a legal obligation to provide personal data to a competent authority. Parties to whom personal data is provided are solely responsible for compliance with privacy laws. Controller is neither responsible nor liable for the processing of your personal data by these parties. In order to provide the Services, Controller may need to transfer personal data to countries outside the European Economic Area . Where this is the case, Processor shall implement appropriate safeguards to ensure that the personal data is lawfully transferred to such countries.

5. Cookies, or similar techniques

Processor uses so-called “cookies. With these cookies, in accordance with the preferences specified by Data Subject, Processor automatically collects certain data about Data Subject’s history of activities on its website and on third-party websites and apps. Thus, Personal Data of Data Subject may be collected while Data Subject is using Processor’s website, other websites or apps or if they are running in the background on Data Subject’s device. This data may be combined by Processor with other data about Data Subject’s device, such as an IP address. If this requires Data Subject’s consent, Processor will seek it in advance. Controller’s Cookie Policy which can be found here contains further information on the use of cookies, including the purposes for which Controller uses cookies.

6. Rights of Data Subjects.

  • The Data Subject has the right to access, rectify and delete his or her personal data, in accordance with the provisions of the General Data Protection Regulation. The Data Subject also has the right to object to the processing of his or her personal data.
  • Data Subject may request Processor to restrict processing and data portability. The latter means that Data Subject has the right to receive the personal data that Processor holds about him or her in a structured, common and machine-readable form and, if necessary, to have Processor transfer it to another Processor.
  • If the Data Subject has consented to the processing of their personal data, the Data Subject has the right to withdraw such consent at any time.
  • If the Data Subject wishes to exercise any of these rights, or if the Data Subject has any questions about this Privacy Statement, the Data Subject can reach Processor at [e-mailadres + postadres Verwerkingsverantwoordelijke], or contact the Data Protection Officer at [contactgegevens].
  • Data subjects may unsubscribe from the newsletter by sending an e-mail to marketing@koti-eu.com.
  • Data subjects have the right to file a complaint with the Personal Data Authority at: www.autoriteitpersoonsgegevens.nl//.

7. Retention period

Processor retains personal data for a period of 12 months after the end of the provision of services to Data Subject, unless Processor is required by a statutory provision to retain personal data longer.

8. Changes to the Privacy Statement.

  • Controller reserves the right to modify this Privacy Statement. Controller shall announce such modification in accordance with the law. Any modification will be announced on this page and a clear notification will follow in case of a material change to the Privacy Statement. Controller therefore advises Data Subject to regularly check this page to see if any modifications have been made.
  • If Data Subject continues to use the Website and/or services of Processor once the changes are in effect, it means that Data Subject accepts the changes. If Data Subject does not agree to these changes, it should terminate its use of the Website and/or services.
  • The current Privacy Statement was last updated on 25-10-2024.

9. Contact

For questions or comments about this Privacy Statement and/or the processing of personal data, please contact Processor at: https://www.koti-eu.com Celciusstraat 18, 6003 DG Weert, The Netherlands +31 495 880 880 privacy@koti-eu.com Processor takes the protection of Data Subjects’ data seriously and takes appropriate measures to counter abuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If Data Subject has the impression that data is not properly secured or there are indications of misuse, please contact us at privacy@koti-eu.com.